Grants Officer

Position: Grants Officer

Location:

• Ramallah, Palestine
• Or Amman, Jordan

Reporting to: Grants Manager

Contract Duration: 6 months - extension upon funding

Closing date: 27 September 2026

Basic Salary:

• Palestine national package: Starting from 6,755 ILS- In addition to allowances and a benefits package.
• Jordan national package: Starting from 1,192 JOD- In addition to allowances and a benefits package.

INTRODUCTION

Join Humanity & Inclusion (HI) as a Grants Officer and take part in the effective management of institutional funding across the Palestine Emergency.

In this role, you will support project reporting, donor compliance, proposal and modification processes, and coordination with project teams, shared services, the headquarter, and partners.

THE ORGANIZATION

Humanity & Inclusion / Handicap International - co-recipient of the Nobel Peace Prize- is an independent and impartial organisation working in situations of poverty and exclusion, conflict and disaster. Through our actions on the ground and our advocacy, we respond to the essential needs of vulnerable populations, improve their living conditions and promote respect for their dignity and fundamental rights. HI is present in 56 countries around the world.

Handicap International is an inclusive and equal opportunity employer and particularly welcomes applications from people with disabilities.

OBJECTIVE OF THE POSITION:

Under the line management of the Grants Manager, the Grants Officer ensures the timely and high-quality management of project reporting and contributes to maintaining compliance with donor requirements across the mission.

The role supports coordination between project teams, shared services, and headquarters; maintains accurate and updated grant information; contributes to staff capacity building on reporting and documentation; and strengthens internal communication and information-sharing mechanisms within the Institutional Funding framework.

Responsibilities/ Missions:

Responsibility 1: Contribute to the drafting of proposals, project reports and modification requests

• Support with the development of quality proposals and concept notes in compliance with donor regulations and internal technical processes, in collaboration with the Project managers, Project Development Specialist, Operations Manager and Finance/HR/Logistics departments and IPO
• Coordinate project reporting and amendment phases:
• Develop schedules for each report and modification request, collaborating with the various departments involved (operations, finance, logistics, technical unit, security, HR and MEAL, headquarters and national association).
• Prepare templates, with the support of the Grants Unit
• Contribute to effective coordination between project managers, area managers, technical specialists, and the operations manager for compiling contributions to narrative reports, monitoring donor contracts (a monitoring tool used at the geographical management level must be adapted), and launching modification requests when necessary
• Ensure coordination with shared services to guarantee the overall consistency of narrative, financial reports, modification requests documents, and the completeness of annexes.
• Ensure the compilation of narrative versions for interim, monthly and final reports
• Ensure quality control and compliance of narrative reports, modification requests, and annexes with donor requirements and procedures.
• Regularly update information on grants and donor relations on the customer relationship management (CRM) platform (CRM platform currently under development).

Responsibility 2: Donor Compliance

• Support the team on contractual issues and liaise with headquarters/partners: contractual process with partners and questions on donor rules, in agreement with the compliance and risk manager at headquarters and the IPO and IPSO (where applicable).
• Support the organization of project kick-offs and closing meetings for all relevant staff / departments to ensure consistency in understanding the grant designs between departments and bases, as well as to promote the sharing of achievements and lessons learned.
• Ensure regular communication and coordination with the IPSOs and IPOs of the National Associations, operations, and the headquarters compliance and risk manager for all updates on donor rules, regulations, and strategies or any cases of fraud or violation of donor guidelines.
• Regularly update signed grant information (including contracts) on the Customer Relationship Management

Responsibility 3: Capacity building in reporting

• Support the drafting and organization of training and support capacity building for all field staff of the organization and HI partner staff on program development and reporting, as well as on documentation specific to HI programs.
• Facilitate field staff's knowledge of DFI Hinside spaces
• Proactively raise compliance issues with program staff and department heads.
• Archive donor communications, feedback and adapt reports accordingly.

Responsibility 4: Internal coordination

• Support the development of internal and external communication materials and tools - Propose internal information channels and tools
• Maintain the Grants Unit SharePoint updated and archive all project related documents
• Structure and share information for dissemination to HQ, partners, and coordination forums (newsletters, presentations, videos, etc.)

Job Requirements

• Degree in a relevant field (e.g. International Development, Business Administration, Development Studies)
• 2 years of experience in humanitarian organizations, focusing on reporting, grants management or project management
• Familiar with project management, donor rules, planning, and internal coordination
• Very good writing skills in English and Arabic
• Strong analytical and synthetic thinking skills.
• Diplomatic, responsible, and cooperative.

The initial contract will be for a period of up to 6 months, with the possibility of extension depending on the funds and the performance

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities