Grants and Reporting Officer

Job Title: Grants and Reporting Officer Department: Parternships & Devlopment Location: Cairo, Egypt Type: Full-time (in office)

Background

International Network for Aid, Relief and Assistance (INARA) is a U.S.-registered 501(c)(3) humanitarian organization founded in 2015 by Arwa Damon. Established in response to critical gaps in the humanitarian system, INARA works to support children affected by conflict, displacement, and natural and human-induced disasters who are often unable to access sustained medical and psychosocial care.

INARA delivers integrated, child-centered programming that combines life-saving interventions with long-term recovery support. The organization focuses on children facing complex and overlapping vulnerabilities, including injury, trauma, disability, and exclusion from essential services. Through a multidisciplinary approach, INARA provides access to medical treatment, mental health and psychosocial support (MHPSS), and coordinated case management, ensuring continuity of care beyond the immediate emergency phase.

INARA delivers integrated, child-centered programming across multiple sectors to support children affected by crisis. Its interventions include comprehensive medical and rehabilitative care, providing specialized treatment and long-term follow-up; mental health and psychosocial support (MHPSS), offering trauma-informed and community-based services; and livelihood and economic empowerment initiatives that strengthen household stability. INARA also supports education in emergencies by creating safe and inclusive learning environments, implements water, sanitation, and hygiene (WASH) interventions to improve health conditions, and maintains a rapid emergency response capacity to deliver immediate medical, psychosocial, food, and non-food assistance during acute crises.

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JOB SUMMARY:

The Grants & Reporting Officer will be coordinating the organization’s relationship with donors in INARA Egypt office and ensures that funded projects are properly developed, implemented, reported on, and compliant with donor requirements.

KEY RESPONSIBILITIES

Grants Management & Reporting

• Coordinate the end-to-end management of assigned grants and awards, ensuring compliance with donor requirements, organizational policies, and contractual obligations throughout the grant lifecycle.
• Liaise directly with donors and relevant internal stakeholders to facilitate timely award processing, amendments, extensions, budget revisions, and other contractual requirements.
• Serve as a central coordination point between Programs, Finance, Operations, and senior management on grant-related matters, ensuring alignment and timely decision-making.
• Ensure meaningful program involvement throughout budget development, grant mobilization, implementation, monitoring, and close-out processes.
• Coordinate with Program Coordinators and relevant teams to ensure effective and timely project mobilization, including recruitment, procurement, budgeting, and operational planning.
• Coordinate and facilitate grant opening, monthly grant review, mid-project review, and close-out meetings in collaboration with Finance, Programs, Operations, and relevant project teams.
• Coordinate the development and execution of sub-grant agreements and subsequent modifications, ensuring appropriate compliance and documentation.
• Lead the grant close-out process, ensuring all contractual, programmatic, financial, and reporting requirements are completed within agreed timelines.
• Oversee the development and maintenance of a comprehensive grants reporting calendar, ensuring clear internal deadlines are established to facilitate timely and high-quality donor submissions.
• Coordinate with Program and Finance teams to develop and maintain standardized reporting templates and tools that strengthen narrative, logframe, and financial reporting.
• Monitor reporting progress and proactively follow up with relevant teams to address delays, gaps, or quality concerns prior to donor submission.
• Maintain up-to-date knowledge of grant agreements, donor regulations, compliance requirements, and reporting expectations, serving as an internal resource on assigned donors and escalating complex issues as appropriate.
• Identify and proactively address grant compliance risks, coordinating with Finance, Programs, and senior management to develop and implement appropriate mitigation measures.
• Maintain an accurate and up-to-date grants tracker and portfolio overview, ensuring management has visibility on key deadlines, deliverables, risks, amendments, funding status, and compliance requirements.
• Conduct regular portfolio reviews and provide management with updates on grant performance, risks, opportunities, and required actions.

Program Development & Resource Mobilization

• Coordinate the development of high-quality proposals, concept notes, budgets, and donor submissions, ensuring alignment with organizational priorities, programmatic needs, donor requirements, and available evidence.
• Coordinate inputs from Programs, Finance, Operations, Partnerships, Communications, and other relevant stakeholders throughout the proposal development process.
• Lead or coordinate needs assessments, proposal design processes, technical narrative development, budget narratives, logframes, and required annexes, ensuring consistency and quality across all components.
• Work closely with program and grant counterparts to identify funding opportunities, strengthen program design, and ensure proposals are responsive to donor priorities.
• Facilitate field brainstorming, program design, and lessons-learned sessions and synthesize findings to inform technical proposals, competitive positioning, and strategic decision-making.
• Coordinate regular donor and funding opportunity mapping, consolidating cross-sector information and identifying opportunities aligned with organizational priorities and programmatic capacity.
• Support the development of funding requests, expressions of interest, and other resource mobilization materials in coordination with Program and senior leadership.
• Contribute to the development and maintenance of organizational capacity statements, programmatic success stories, and other materials used to strengthen donor engagement and positioning.
• Monitor the funding pipeline and communicate upcoming opportunities, deadlines, and strategic considerations to relevant internal stakeholders.

Donor Relations, Representation, Communication & Coordination

• Serve as a key focal point for assigned donors, maintaining professional and responsive communication and ensuring timely follow-up on donor requests, clarifications, approvals, and reporting requirements.
• Coordinate donor communications internally to ensure consistent, accurate, and timely information is shared across Programs, Finance, Operations, and leadership.
• Participate in donor meetings, coordination calls, and relevant external engagements as required, representing the organization professionally and effectively.
• Participate in sector and cluster working groups in coordination with technical program leads and identify relevant trends, opportunities, and donor priorities.
• Coordinate organizational-level grants and resource mobilization meetings and contribute to cross-departmental planning and coordination.
• Ensure effective grants information management, maintaining accessible and accurate records of grant agreements, amendments, reports, donor correspondence, and key grant documentation.
• Ensure all relevant stakeholders have clear visibility on the status of each grant, including key deliverables, deadlines, risks, funding requirements, and outstanding actions.
• Coordinate and facilitate organizational visibility activities in collaboration with field offices, project managers, Communications, and relevant program teams.
• Maintain effective and professional relationships with donors, partners, consortium members, and other relevant stakeholders.
• Support the organization in strengthening donor relationships through timely communication, high-quality reporting, effective grant stewardship, and proactive engagement.

Grants Quality Assurance & Internal Capacity

• Strengthen internal grants management systems, processes, tools, and templates to improve efficiency, accountability, compliance, and quality across the grants portfolio.
• Provide guidance and technical support to Program, Finance, Operations, and project teams on donor requirements, grant compliance, reporting standards, and award management.
• Identify recurring grants management gaps and recommend improvements to systems, workflows, roles, and responsibilities.
• Support capacity building for staff involved in grants management, proposal development, reporting, and donor compliance.
• Promote consistent application of grants management standards and organizational procedures across projects and country operations.
• Contribute to organizational learning by documenting lessons learned, good practices, and recommendations related to grants management and resource mobilization.

REQUIREMENTS & QUALIFICATIONS

Qualification

• University or Masters degree, with 3-5 years of experience working with an international NGO.
• Ability to prioritize and deal with competing demands.
• Fluent spoken and written English & Arabic.
• Excellent organizational, interpersonal and communication skills.
• A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team

Experience

• Significant budget and proposal development experience
• Strong budget oversight / management experience.
• The candidate should be comfortable supporting with budget realignment and identifying the proper coding/classification of costs