Reporting Officer

Position: Reporting Officer

Salary: Starting from 1,192 JOD

Contract Duration: 6 months

Location: Amman Office

Reporting to: Grants Manager

Closing date: 09 June 2026

THE ORGANIZATION

Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:

Under the line management of the Grants Manager, the Reporting Officer ensures the timely and high-quality management of project reporting and contributes to maintaining compliance with donor requirements across the mission.

The role supports coordination between project teams, shared services, and headquarters; maintains accurate and updated grant information; contributes to staff capacity building on reporting and documentation; and strengthens internal communication and information-sharing mechanisms within the Institutional Funding framework.

ABOUT THE GRANTS UNIT:

The Grants unit, responsible for Institutional Funding (IFs) and operating under the management of the Technical Head of Program. The Grants Unit works closely with the Gaza and West Bank teams in the management of Institutional Fundings, whether in terms of fund mobilization strategies, the development of new projects, or the management of signed contracts and reporting.

Responsibilities/ Missions:

Responsibility 1: Contribute to the drafting of project reports

• Coordinate project reporting phases:
• Develop schedules for each report, collaborating with the various departments involved (operations, finance, logistics, technical unit, security, HR and MEAL, headquarters and national association).
• Prepare reporting templates, with the support of the Grants Unit
• Contribute to effective coordination between project managers, area managers, technical specialists, and the operations manager for compiling contributions to narrative reports and monitoring donor contracts (a monitoring tool used at the geographical management level must be adapted).
• Ensure coordination with shared services to guarantee the overall consistency of narrative and financial reports and the completeness of annexes.
• Ensure the compilation of narrative versions for interim, monthly and final reports
• Ensure quality control and compliance of narrative reports and annexes with donor requirements and procedures.
• Regularly update information on grants and donor relations on the customer relationship management (CRM) platform (CRM platform currently under development).

Responsibility 2: Donor Compliance

• Support the team on contractual issues and liaise with headquarters/partners: contractual process with partners and questions on donor rules, in agreement with the compliance and risk manager at headquarters and the IPO and IPSO (where applicable).
• Support the organization of project kick-offs and closing meetings for all relevant staff / departments to ensure consistency in understanding the grant designs between departments and bases, as well as to promote the sharing of achievements and lessons learned.
• Ensure regular communication and coordination with the IPSOs and IPOs of the National Associations, operations, and the headquarters compliance and risk manager for all updates on donor rules, regulations, and strategies or any cases of fraud or violation of donor guidelines.
• Regularly update signed grant information (including contracts) on the Customer Relationship Management

Responsibility 3: Capacity building in reporting

• Support the drafting and organization of training and support capacity building for all field staff of the organization and HI partner staff on program development and reporting, as well as on documentation specific to HI programs.
• Facilitate field staff's knowledge of DFI Hinside spaces
• Proactively raise compliance issues with program staff and department heads.
• Archive donor feedback and adapt reports accordingly.

Responsibility 4: Internal coordination

• Support the development of internal and external communication materials - Propose internal information channels and tools
• Maintain the Grants Unit SharePoint updated and archive all project related documents
• Structure and share information for dissemination to HQ, partners, and coordination forums (newsletters, presentations, videos, etc.)

Job Requirements

• Degree in a relevant field (e.g. International Development, Business Administration, Development Studies)
• 2 years of experience in humanitarian organizations, focusing on reporting, grants management or project management
• Familiar with project management, donor rules, planning, and internal coordination
• Very good writing skills in English
• Strong analytical and synthetic thinking skills.
• Diplomatic, responsible, and cooperative.

The initial contract will be for a period of up to 6 months

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities