Admin and Logistics Officer

Admin and Logistics Officer

Permanent, Full Time

Location: Amman, Jordan

Salary: 24,500 Jordanian Dinars per year

Applications and CV's to be in English only.

If we receive a high volume of applications, we reserve the right to close the advert before the scheduled closing date. Therefore, we encourage interested applicants to apply at their earliest convenience.

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

We’re committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don’t have to be Christian to work here – we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we’re open to part-time and flexible working. We also offer hybrid working for our office-based colleagues.

About the role

Reporting in to the Operations Lead, the Admin and Logistics Officer will provide responsive, adaptive and flexible administrative and logistical support to the Multi-Country Cluster (MCC) team.

The role will help the MCC to deliver on the new approach to impact by making sure that colleagues and partners have what they need to ‘get things done.’

The post-holder will support logistics and smooth operations for the cluster, for Christian Aid staff and partners. The post supports senior staff to ensure that procedures are followed, and standards are met and maintained.

Some of the main areas of responsibility for the Admin and Logistics Officer include:

• Provide effective and efficient administrative and logistical support to the MCC Team so they are convening, catalysing and connecting to eradicate poverty (e.g. by supporting hosting events across the cluster), aligning with organisational values and goals.
• Carry out procurement activities in line with the organization’s procurement policies, procedures, and manual.
• Act as the focal point for engagement and coordination with relevant ministries and government entities, as needed.
• Maintain asset registers and inventory records, ensuring tracking, tagging, and periodic verification of organizational assets and supplies.
• Empower collaboration through efficient and effective support to the MCC, e.g. during the launch and implementation of Christian Aid emergency appeals including organising alert and subsequent meetings, circulation of information and other activities in line with handbooks maximising impact.
• Foster a team mindset to enable the MCC to function smoothly through strong administration and logistics support under the steer of the Office Co-ordinator and Operations Lead (e.g. scheduling, support with recruitment processes, filing, maintaining key documentation support with travel administration visas, updating internal comms platforms, meetings minutes and actions followed up on, supporting logistics for convening events, and expenses, petty cash management etc).
• Provide effective support to MCC planning process and ensuring that MCC initiatives are supported and enabled and aligning with organisational values and goals.
• Manage and provide strong communication across the MCC (e.g. through intranet sites being kept up to date and user friendly, collaborating to improve).
• Provide effective support on ad-hoc organisational or divisional projects that align with organisational values and goals.
• Collaborate and communicate with teams across the organisation to share ideas and insights.
• Support management of the operational systems and procedures in dispersed offices as per Christian Aid standards and polices.

About you

Who we are looking for:

Essential:

• Educated to degree level in Business Administration or any relevant discipline.
• Significant experience and understanding of Office programmes including Word, Outlook, PowerPoint and Excel.
• Significant experience and understanding of relevant database systems.
• Developed interpersonal skills and able to work with people of diverse background.
• Significant experience of producing and analysing data accurately.
• Significant experience in a similar role and familiarity with operations of INGO’s.
• Developed ability to communicate fluently in English (oral and written).
• Highly developed negotiation skills.
• Ability to manage a wide range of complicated issues.
• Highly developed nonverbal, oral and written communication skills.
• Highly developed people skills and ability to manage conflict/difficult situation.
• Demonstrable experience in management.
• Developed sense of responsibility, proactiveness and reliability.

Desirable:

• Membership of relevant professional body.
• Understanding of the context in which Christian Aid operates

Further information

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.

We have a strong Christian ethos and we encourage applications from all faiths. Applicants will be expected to demonstrate an understanding of and sympathy with Christian Aid’s faith identity.

All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.